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The suggested backup strategy if you are using [http://www.microsoft.com/en/us/default.aspx MS Word].
The suggested backup strategy if you are using [http://www.microsoft.com/en/us/default.aspx MS Word].


== To avoid the word file corrupted ==
Before writing the long article
* '''Save each revision to another file''' (the file naming rule ex: file_name_date.doc each day)! The larger file size and the more possible the file corrupted.
** Troubleshooting: [http://errerrors.blogspot.com/2008/06/word-word2003-2002xp.html Word無法讀取此文件，此文件可能已損害。 (Word2003, 2002/XP)]


* Modify the options of file saving
== Important steps ==
** Enable the option of "Fast Save/快速儲存": Tools menu -> Options -> Save -> Allow fast saves (Word2003, 2002/XP) Cited from [http://support.microsoft.com/?scid=kb%3Ben-us%3B938808&x=16&y=12 How to enable the Fast Saves feature in Word 2003]
# MS Word: Change the auto-save duration from 10 minutes to less minutes. [https://support.office.com/en-us/article/Automatically-save-and-recover-Office-files-5baa2030-9768-4c6c-8d2a-1e10a8d741b1?ui=en-US&rs=en-US&ad=US&fromAR=1 Automatically save and recover Office files - Office Support]: <ref>[http://steachs.com/archives/20092 Word 又當掉了嗎？如何找出未儲存檔案 & 將自動儲存時間縮短 | 就是教不落 - 給你最豐富的 3C 資訊、教學網站]</ref>
** Faster the "AutoRecover Save duration/儲存自動回復資訊時間間隔": (howto: [http://support.microsoft.com/?scid=kb%3Ben-us%3B156577&x=13&y=7 WD97: Why You Are Unable to Recover a Lost Document])
# Using the cloud service to backup your files automatically. ex: [https://www.dropbox.com/help/122 Does Dropbox keep backups of my files? (Dropbox Help Center)]
*** Troubleshooting: [http://support.microsoft.com/?scid=kb%3Ben-us%3B827099&x=19&y=12 How to recover a lost file in Word 2007 or in Word 2003]
# Press {{kbd | key = ctrl}} + {{kbd | key = s}} to save the file frequently.


== To avoid the word file using too much CPU resource ==
== Backup strategy ==
=== Identify the importance of files ===
# Which file or directory is important?
# Which file or directory will be used next time? (1) You will use the file tomorrow. (You may use the file couple months later. )
# Which file or directory will drive you crazy if they were deleted or gone by accidentally?
 
=== Different backup strategy for different importance ===
hot zone if the files are important:  Use real time sync & auto-backup solution {{Gd}}
* [https://www.dropbox.com/help/175 How do I save space on my computer with Selective Sync? (Dropbox Help Center)]
* enable the time machine for {{Mac}}<ref>[https://support.apple.com/zh-tw/HT201250 Mac 入門：使用 Time Machine 備份 Mac - Apple 支援]</ref> + external hard drive
 
archives zone if the files are NOT important: Manually/Auto backup the files.
* device: USB disk and
* service: the large [http://mail.google.com/ Gmail] [[Capacity of Email Service|Email Service]] or [https://docs.google.com/ Google Docs] space.
* your friends:  Send each revision to your good friends.
 
== troubleshooting ==
'''recover old versions of files'''
* [https://www.dropbox.com/help/11/en Dropbox - How do I recover old versions of files?]{{access | date = 2014-06-09}} {{Gd}}
 
'''How to avoid the word file corrupted'''
'''Save each revision to another file''' (the file naming rule ex: file_name_date.doc each day)! The larger file size and the more possibility of file corrupted.
* Troubleshooting: [https://errerrors.blogspot.com/2008/06/word-word2003-2002xp.html Word無法讀取此文件，此文件可能已損害。 (Word2003, 2002/XP)]
 
Modify the options of file saving
* Enable the option of "Fast Save/快速儲存": Tools menu -> Options -> Save -> Allow fast saves (Word2003, 2002/XP) Cited from [http://support.microsoft.com/?scid=kb%3Ben-us%3B938808&x=16&y=12 How to enable the Fast Saves feature in Word 2003]
* Faster the "AutoRecover Save duration/儲存自動回復資訊時間間隔": (howto: [http://support.microsoft.com/?scid=kb%3Ben-us%3B156577&x=13&y=7 WD97: Why You Are Unable to Recover a Lost Document])
** Troubleshooting: [http://support.microsoft.com/?scid=kb%3Ben-us%3B827099&x=19&y=12 How to recover a lost file in Word 2007 or in Word 2003]
 
'''How to avoid the word file using too much CPU resource'''
* The ''reviewing symbol'' always take many CPU resource. '''Save each revision to another file''' or decrease the amount of the reviewing symbols!
* The ''reviewing symbol'' always take many CPU resource. '''Save each revision to another file''' or decrease the amount of the reviewing symbols!


== Before writing the technology article ==
See [[Writing the technology article | writing the technology article]]


== Other backup strategy ==
* Backup to different location:
** device: USB disk and
** service: the large [http://mail.google.com/ Gmail] [[Capacity of Email Service|Email Service]] or [https://docs.google.com/ Google Docs] space.
* Social backup: Send each revision (with '''the same subject'''[http://mail.google.com/support/bin/answer.py?hl=en&answer=5900]) to your good friend if s/he also using Gmail.


Reference
<references/>


Reference
further reading
* [http://wordtips.vitalnews.com/Pages/T001378_Reducing_Words_CPU_Load.html Topics: Reducing Word's CPU Load]
* [http://wordtips.vitalnews.com/Pages/T001378_Reducing_Words_CPU_Load.html Topics: Reducing Word's CPU Load]
* [http://www.soft4fun.net/article.asp?id=513 (word技巧) 寫論文必讀的16個 WORD 技巧 - 硬是要學！網路資源學習站] 2009-01
* [http://www.soft4fun.net/article.asp?id=513 (word技巧) 寫論文必讀的16個 WORD 技巧 - 硬是要學！網路資源學習站] 2009-01
* [http://www.managertoday.com.tw/articles/view/52774 Word超實用的功能：沒存檔的文件，當機後可以靠 3招救回來！｜經理人]


 
[[Category:Backup]] [[Category:PKM]] [[Category:Writing]] [[Category:Microsoft Word]]
[[Category:Backup]] [[Category:PKM]]

Latest revision as of 14:01, 19 January 2019

The suggested backup strategy if you are using MS Word.

Before writing the long article

Important steps[edit]

  1. MS Word: Change the auto-save duration from 10 minutes to less minutes. Automatically save and recover Office files - Office Support: [1]
  2. Using the cloud service to backup your files automatically. ex: Does Dropbox keep backups of my files? (Dropbox Help Center)
  3. Press ctrl + s to save the file frequently.

Backup strategy[edit]

Identify the importance of files[edit]

  1. Which file or directory is important?
  2. Which file or directory will be used next time? (1) You will use the file tomorrow. (You may use the file couple months later. )
  3. Which file or directory will drive you crazy if they were deleted or gone by accidentally?

Different backup strategy for different importance[edit]

hot zone if the files are important: Use real time sync & auto-backup solution Good.gif

archives zone if the files are NOT important: Manually/Auto backup the files.

troubleshooting[edit]

recover old versions of files

How to avoid the word file corrupted Save each revision to another file (the file naming rule ex: file_name_date.doc each day)! The larger file size and the more possibility of file corrupted.

Modify the options of file saving

How to avoid the word file using too much CPU resource

  • The reviewing symbol always take many CPU resource. Save each revision to another file or decrease the amount of the reviewing symbols!

Before writing the technology article[edit]

See writing the technology article


Reference

  1. ↑ Word 又當掉了嗎？如何找出未儲存檔案 & 將自動儲存時間縮短 | 就是教不落 - 給你最豐富的 3C 資訊、教學網站
  2. ↑ Mac 入門：使用 Time Machine 備份 Mac - Apple 支援

further reading

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