Before writing the long article: Difference between revisions
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Before writing the long article | Before writing the long article | ||
== Important steps == | |||
# MS Word: Change the auto-save duration from 10 minutes to less minutes. [https://support.office.com/en-us/article/Automatically-save-and-recover-Office-files-5baa2030-9768-4c6c-8d2a-1e10a8d741b1?ui=en-US&rs=en-US&ad=US&fromAR=1 Automatically save and recover Office files - Office Support]: <ref>[http://steachs.com/archives/20092 Word 又當掉了嗎？如何找出未儲存檔案 & 將自動儲存時間縮短 | 就是教不落 - 給你最豐富的 3C 資訊、教學網站]</ref> | |||
# Using the cloud service to backup your files automatically. ex: [https://www.dropbox.com/help/122 Does Dropbox keep backups of my files? (Dropbox Help Center)] | |||
# Press {{kbd | key = ctrl}} + {{kbd | key = s}} to save the file frequently. | |||
== Backup strategy == | == Backup strategy == | ||
=== Identify the importance of files === | === Identify the importance of files === | ||
Revision as of 16:57, 8 June 2016
The suggested backup strategy if you are using MS Word.
Before writing the long article
Important steps
- MS Word: Change the auto-save duration from 10 minutes to less minutes. Automatically save and recover Office files - Office Support: [1]
- Using the cloud service to backup your files automatically. ex: Does Dropbox keep backups of my files? (Dropbox Help Center)
- Press ctrl + s to save the file frequently.
Backup strategy
Identify the importance of files
- Which file or directory is important?
- Which file or directory will be used next time? (1) You will use the file tomorrow. (You may use the file couple months later. )
- Which file or directory will drive you crazy if they were deleted or gone by accidentally?
Different backup strategy for different importance
hot zone if the files are important: Use real time sync & auto-backup solution 
- How do I save space on my computer with Selective Sync? (Dropbox Help Center)
- enable the time machine for macOS
[2] + external hard drive
archives zone if the files are NOT important: Manually/Auto backup the files.
- device: USB disk and
- service: the large Gmail Email Service or Google Docs space.
- your friends: Send each revision to your good friends.
troubleshooting
recover old versions of files
- Dropbox - How do I recover old versions of files?[Last visited: 2014-06-09]
How to avoid the word file corrupted Save each revision to another file (the file naming rule ex: file_name_date.doc each day)! The larger file size and the more possibility of file corrupted.
- Troubleshooting: Word無法讀取此文件，此文件可能已損害。 (Word2003, 2002/XP)
Modify the options of file saving
- Enable the option of "Fast Save/快速儲存": Tools menu -> Options -> Save -> Allow fast saves (Word2003, 2002/XP) Cited from How to enable the Fast Saves feature in Word 2003
- Faster the "AutoRecover Save duration/儲存自動回復資訊時間間隔": (howto: WD97: Why You Are Unable to Recover a Lost Document)
- Troubleshooting: How to recover a lost file in Word 2007 or in Word 2003
How to avoid the word file using too much CPU resource
- The reviewing symbol always take many CPU resource. Save each revision to another file or decrease the amount of the reviewing symbols!
Before writing the technology article
- Search before writing! Is it necessary to write this article by yourself?
- Does the suggested solution/software has been used by yourself?
- Any OSS alternative?
Reference
further reading