Editing Before writing the long article

The suggested backup strategy if you are using [http://www.microsoft.com/en/us/default.aspx MS Word].

Before writing the long article

== Important steps ==
# MS Word: Change the auto-save duration from 10 minutes to less minutes. [https://support.office.com/en-us/article/Automatically-save-and-recover-Office-files-5baa2030-9768-4c6c-8d2a-1e10a8d741b1?ui=en-US&rs=en-US&ad=US&fromAR=1 Automatically save and recover Office files - Office Support]: <ref>[http://steachs.com/archives/20092 Word 又當掉了嗎？如何找出未儲存檔案 & 將自動儲存時間縮短 | 就是教不落 - 給你最豐富的 3C 資訊、教學網站]</ref>
# Using the cloud service to backup your files automatically. ex: [https://www.dropbox.com/help/122 Does Dropbox keep backups of my files? (Dropbox Help Center)]
# Press {{kbd | key = ctrl}} + {{kbd | key = s}} to save the file frequently.

== Backup strategy ==
=== Identify the importance of files ===
# Which file or directory is important?
# Which file or directory will be used next time? (1) You will use the file tomorrow. (You may use the file couple months later. )
# Which file or directory will drive you crazy if they were deleted or gone by accidentally?

=== Different backup strategy for different importance ===
hot zone if the files are important:  Use real time sync & auto-backup solution {{Gd}}
* [https://www.dropbox.com/help/175 How do I save space on my computer with Selective Sync? (Dropbox Help Center)]
* enable the time machine for {{Mac}}<ref>[https://support.apple.com/zh-tw/HT201250 Mac 入門：使用 Time Machine 備份 Mac - Apple 支援]</ref> + external hard drive

archives zone if the files are NOT important: Manually/Auto backup the files.
* device: USB disk and 
* service: the large [http://mail.google.com/ Gmail] [[Capacity of Email Service|Email Service]] or [https://docs.google.com/ Google Docs] space.
* your friends:  Send each revision to your good friends.

== troubleshooting ==
'''recover old versions of files'''
* [https://www.dropbox.com/help/11/en Dropbox - How do I recover old versions of files?]{{access | date = 2014-06-09}} {{Gd}}

'''How to avoid the word file corrupted'''
'''Save each revision to another file''' (the file naming rule ex: file_name_date.doc each day)! The larger file size and the more possibility of file corrupted.
* Troubleshooting: [https://errerrors.blogspot.com/2008/06/word-word2003-2002xp.html Word無法讀取此文件，此文件可能已損害。 (Word2003, 2002/XP)]

Modify the options of file saving
* Enable the option of "Fast Save/快速儲存": Tools menu -> Options -> Save -> Allow fast saves (Word2003, 2002/XP) Cited from [http://support.microsoft.com/?scid=kb%3Ben-us%3B938808&x=16&y=12 How to enable the Fast Saves feature in Word 2003]
* Faster the "AutoRecover Save duration/儲存自動回復資訊時間間隔": (howto: [http://support.microsoft.com/?scid=kb%3Ben-us%3B156577&x=13&y=7 WD97: Why You Are Unable to Recover a Lost Document])
** Troubleshooting: [http://support.microsoft.com/?scid=kb%3Ben-us%3B827099&x=19&y=12 How to recover a lost file in Word 2007 or in Word 2003]

'''How to avoid the word file using too much CPU resource'''
* The ''reviewing symbol'' always take many CPU resource. '''Save each revision to another file''' or decrease the amount of the reviewing symbols!

== Before writing the technology article ==
See [[Writing the technology article | writing the technology article]]


Reference
<references/>

further reading
* [http://wordtips.vitalnews.com/Pages/T001378_Reducing_Words_CPU_Load.html Topics: Reducing Word's CPU Load]
* [http://www.soft4fun.net/article.asp?id=513 (word技巧) 寫論文必讀的16個 WORD 技巧 - 硬是要學！網路資源學習站] 2009-01
* [http://www.managertoday.com.tw/articles/view/52774 Word超實用的功能：沒存檔的文件，當機後可以靠 3招救回來！｜經理人]

[[Category:Backup]] [[Category:PKM]] [[Category:Writing]] [[Category:Microsoft Word]]